Accounts Payable Specialist

POSITION SUMMARY

Responsible for Accounts Payable processes including vendor maintenance, invoice verification, invoice entry, and payment processing.

ESSENTIAL FUNCTIONS

  • Pays vendors timely and within company guidelines and monitor discount opportunities; verifying federal Id numbers; scheduling and preparing checks; contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments.

  • Utilizes company tools and resources to maximize efficiency.

  • Reconciles processed work by verifying entries and comparing system reports to balances.

  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

  • Notifies Controller about ongoing AP issues with managers or vendors, or any invoices that appear suspicious or incorrect

  • Works with property managers, administrative staff and others in review and research of payables and other matters.

  • Review vendor statements and contacts vendors to resolve unpaid invoices

  • Verify invoices are approved prior to input into system

  • Route invoices for proper approval

  • Organize and input all vendor invoices into AP module

  • Maintains accounting ledgers by verifying and posting account transactions.

  • Maintains vendors and other AP data fields in the ERP system

  • Verifies vendor accounts by reconciling monthly statements and related transactions.

  • Maintains historical records and filing documents.

  • Protects organization's value by keeping information confidential.

  • Accomplishes accounting and organization mission by completing related results as needed.

QUALIFICATIONS

  • Associates degree in Business Administration or equivalent experience

  • Previous Accounts Payable experience

  • PC proficiency including AP modules, Excel and Outlook

  • Above average skills in 10-key and data entry

This Job Description is intended to represent the general nature and level of work performed by individuals assigned to this job. It is not meant to be an exhaustive or complete list of all responsibilities and may be subject to revisions or exceptions at any time at the discretion of management.

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