POSITION SUMMARY

We are currently seeking a Property Administrator to join our Property Management team.

This position will assist with management of property(s) in the Commercial portfolio by working directly with property management with a variety of administrative and operational functions of the property(s) duties.

The Property Administrator helps to ensure long-term occupancy in company properties by providing the highest level of customer service to tenants, maintain the appearance of assigned properties, manage the operating costs, and manage capital expenditures for assigned properties. Assist with monitoring the overall financial health of all properties within the assigned Portfolio. Position reports to the Property Manager or Senior Property Manager.

KEY RESPONSIBILITIES

1. Maintain all aspects of the managed portfolio and/or on-site office to ensure the office function in a smooth and efficient manner. Related activities include, but are not limited to, directly interfacing with tenants, vendors, owners, and the general public, dispatching maintenance personnel, and maintaining all required office supplies and materials.

2. Support our property management team by interacting with tenants, assisting with budgets and financial reports, reconciling A/R accounts and coding invoices, interacting with vendors in most service industries, and tracking certificates of insurance.

3. Act as a liaison between tenants and building staff to ensure our buildings are clean, functional and welcoming. You are accountable, collaborative, and demonstrate enthusiasm for implementing innovative ideas in a team environment. 

4. Establish and maintain required tenant files, including lease files. Follow procedures to document any tenant adjustments and modification utilizing billing change notice. Track tenant and maintain up-to-date emergency contact information.

5. Assist Property management team in compiling monthly and quarterly reports.

6. Review the rent increase reports on a monthly basis to ensure accuracy. Review property Rent Rolls on an ongoing basis for accuracy.

7. Maintain/manage all related office manuals, files, computer files, and maintenance contracts.

8. Other duties as assigned.

MINIMUM REQUIREMENTS

• Minimum of three (3) years experience in accounting and administrative work.

• Previous property management experience is preferred.

• Experience in reading and interpreting real estate leases/contracts.

• Real estate knowledge preferred.

• Must be highly organized and have ability to manage multiple projects simultaneously.

• Must have an appropriate level of assertiveness, a sense of confidence in dealing with difficult issues.

• Comfortable meeting and engaging with new people.

• Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.

• Utilize a high level of attention to detail as well as strong interpersonal skills.

• Strong verbal and written skills are a must.

• Attention to detail and quality control are critical.

This Job Description is intended to represent the general nature and level of work performed by individuals assigned to this job. It is not meant to be an exhaustive or complete list of all responsibilities and may be subject to revisions or exceptions at any time at the discretion of management.